Best Document Processing Software

PaperPort (Kofax)

PaperPort is a document management solution that helps users scan, organize, and share documents digitally. It converts scanned files into searchable PDFs, supporting drag-and-drop to folders or cloud services. A simple interface resembles a digital filing cabinet. PaperPort suits home offices or small businesses needing a straightforward approach to scanning, organizing, and retrieving documents with basic OCR capabilities for text search.

Features

Scanning
PDF Creation
OCR
File Organization
Cloud Integrations
Digital Filing Cabinet

Pricing

Contact vendor for custom pricing

ApowerPDF

ApowerPDF provides a suite of PDF editing tools for Windows, enabling text edits, annotations, password encryption, and form creation. Users can insert images, watermarks, or links, and rearrange pages easily. The software also converts PDFs to Word, Excel, or images. ApowerPDF suits individuals or small teams wanting an intuitive PDF editor with essential markup and secure file sharing features in a lightweight desktop program.

Features

PDF Editing
Annotations
Form Creation
Encryption
Conversions
Watermarks

Pricing

Plans start at $29.95/month (approx.)

Ecrion

Ecrion offers enterprise document automation, focusing on personalized document generation (bills, statements, policies) from data-driven templates. The system merges design tools, data mapping, and multi-channel delivery (print, email, web). Interactive dashboards measure process performance. Ecrion suits large corporations wanting a scalable CCM (customer communications management) platform that can produce high-volume, customized documents for transactional or marketing communications.

Features

Document Automation
Data Mapping
Multi-Channel Delivery
CCM
Templates
Enterprise Scalability

Pricing

Contact vendor for custom pricing

FineReader PDF for Mac

ABBYY FineReader PDF for Mac is a native macOS tool focusing on OCR and PDF editing. It accurately recognizes scanned texts, preserves layouts, and enables editing or conversion to multiple formats. Users can mark up documents with annotations and compare PDFs to spot differences. FineReader PDF for Mac suits Apple users who need robust OCR, layout fidelity, and a clean interface to handle scanned documents or complex PDF transformations.

Features

macOS OCR
PDF Editing
Layout Preservation
Annotations
Format Conversion
Document Comparison

Pricing

Contact vendor for custom pricing

OmniPage (Kofax)

OmniPage by Kofax is an advanced OCR solution for turning scanned papers, PDFs, and images into editable documents. It recognizes multiple languages, handles complex layouts, and preserves text flow. Batch processing speeds bulk conversions, while built-in validation enhances accuracy. OmniPage suits businesses needing high-fidelity OCR to digitize archives, reduce manual data entry, and streamline document workflows in a variety of formats.

Features

Advanced OCR
Multi-Language Support
Batch Processing
Layout Preservation
Validation Tools
Multiple Output Formats

Pricing

Contact vendor for custom pricing

PDF-XChange Editor

PDF-XChange Editor is a Windows-based PDF viewer and editor featuring annotation tools, text and image editing, form creation, and redaction. Its optimized rendering engine provides fast, resource-light performance. Users can convert PDFs to various formats, apply digital signatures, and utilize OCR on scanned pages. PDF-XChange suits individuals or businesses seeking a lightweight but powerful PDF editing application with strong annotation and markup capabilities.

Features

PDF Viewing/Editing
Annotations
Form Creation
Redaction
OCR
Lightweight Performance

Pricing

Plans start at $56 (one-time license, approx.)

PDFsam Basic

PDFsam Basic is an open-source desktop application focused on splitting, merging, and rotating PDF files. Users can rearrange pages, extract specific page ranges, or combine multiple PDFs into one. The software is free, with a straightforward interface and no watermarks. More advanced features (like OCR or editing) are available in the PDFsam Enhanced version. PDFsam suits those wanting quick, local PDF manipulation tasks without extra frills or costs.

Features

Split/Merge PDFs
Rotate Pages
Free/Open-Source
Page Extraction
Multi-Platform
Simple UI

Pricing

Free (open source); PDFsam Enhanced from $49/year (approx.)

FormSwift

FormSwift is a browser-based platform to create, edit, and sign documents online. It offers a library of templates (e.g., tax forms, resumes, business agreements) that users can customize. Completed documents can be saved as PDF or Word files. E-sign functionality facilitates quick approvals. FormSwift suits individuals and small businesses wanting a fast, template-driven approach to generating common forms or simple legal/business documents on demand.

Features

Online Editing
Template Library
E-Signatures
PDF/Word Download
Cloud Storage
Simple UI

Pricing

Free basic usage; paid plans vary

Legito

Legito is a document automation and contract lifecycle management (CLM) platform. Users create smart document templates with variables, clauses, and conditional logic. The system auto-generates consistent documents based on user input. A workflow engine handles approvals and versioning, while analytics track template usage. Legito suits legal, HR, or procurement teams wanting to automate frequently used contracts and reduce drafting errors via structured templates and rules.

Features

Smart Templates
Conditional Logic
Approvals
Version Control
Analytics
CLM

Pricing

Contact vendor for custom pricing

SoftExpert ECM

SoftExpert ECM is an enterprise content management system that covers document capture, classification, versioning, and workflow automation. It includes OCR, metadata indexing, and secure storage. Built-in collaboration and permission controls help large organizations comply with regulations. Integration with other SoftExpert modules extends into BPM, risk management, or quality processes. SoftExpert ECM suits mid-to-large enterprises wanting an integrated platform for document lifecycle management and compliance.

Features

Document Capture
Classification
Versioning
Workflow Automation
OCR
Enterprise Content Management

Pricing

Contact vendor for custom pricing