Best Document Management Software

Concord

Concord is a contract management platform designed to simplify the entire document lifecycle, from drafting to signing and tracking. It offers collaborative tools like real-time editing, approval workflows, and electronic signatures, making it ideal for legal and business teams. Concord’s centralized document storage and version control ensure that everyone has access to the latest version of each contract, improving efficiency and reducing errors.

Features

Contract Management
E-Signatures
Version Control
Collaboration Tools

Pricing

Free Version: Available, Free Trial: Not required, Starting Price: Free

ONLYOFFICE

ONLYOFFICE provides comprehensive document editing, management, and collaboration tools. It supports a wide range of file formats, from word processing to spreadsheets and presentations. The platform allows teams to work on documents simultaneously, with features like version control and role-based access. Its open-source version is free for small teams and organizations, making it an affordable option for businesses with tight budgets.

Features

Document Creation
File Sharing
Collaboration
Version Control

Pricing

Free Version: Available, Free Trial: Available, Starting Price: Free for community edition

Alfresco

Alfresco is an enterprise-grade content management system that provides robust tools for managing, storing, and securing business documents. It supports compliance management and integrates with existing enterprise systems like Salesforce and SAP. Alfresco offers advanced workflow automation features, helping organizations optimize document processes and reduce manual tasks. The platform’s open-source version is suitable for companies looking for customizable solutions.

Features

Document Lifecycle Management
Audit Trail
Workflow Automation

Pricing

Free Version: Available, Free Trial: Not available, Starting Price: Free for open-source version

Notion

Notion is an all-in-one workspace for note-taking, knowledge management, and project planning. Its real-time collaboration features allow teams to work together on documents, manage projects, and organize knowledge bases. It offers a wide range of templates suitable for various industries and roles, which saves users time by providing predefined document structures. Its page analytics and AI writing assistant make it a smart choice for project managers and businesses.

Features

Document Templates
Collaboration
Version History
File Sharing

Pricing

Free Version: Available, Free Trial: Not required, Starting Price: Free

Dropbox Business

Dropbox Business provides secure cloud storage with powerful collaboration features. Teams can share files and work together in real-time, with robust access controls to ensure security. It also offers integration with other tools like Slack and Zoom, making it a comprehensive solution for distributed teams. Dropbox Business supports advanced security features, including file encryption and audit logs, providing peace of mind for organizations handling sensitive data.

Features

File Sharing
Secure Data Storage
Collaboration Tools
Access Controls

Pricing

Free Version: Not available, Free Trial: Available, Starting Price: Free

Formstack Documents

Formstack Documents automates document creation by pulling data from sources like online forms, emails, and payment processors. It simplifies workflows by reducing manual paperwork. Users can create custom documents and send them to clients or colleagues automatically, improving efficiency. Integration with hundreds of popular tools like Salesforce, Google Drive, and Dropbox makes it a versatile solution for businesses of any size.

Features

Document Generation
File Sharing
Collaboration Tools
Secure Data Storage

Pricing

Free Version: Not available, Free Trial: Available, Starting Price: Free trial available

Smallpdf

Smallpdf provides an easy-to-use platform for handling PDF files. It offers tools to edit, merge, compress, and convert PDFs. The cloud-based software allows users to share documents, track edits, and apply e-signatures. Integration with cloud storage services like Google Drive and Dropbox ensures accessibility from any device. Its focus on user-friendly design makes Smallpdf a great choice for professionals who handle PDFs regularly.

Features

Pdf Management
File Sharing
E-Signatures
Cloud Storage

Pricing

Free Version: Available, Free Trial: Not required, Starting Price: Free

Zoho Docs

Zoho Docs offers a secure platform for creating, storing, and collaborating on documents. It supports real-time editing, file sharing, and version control. Zoho Docs integrates with the full Zoho suite, making it easy to use for businesses already in the Zoho ecosystem. The tool supports custom access controls and offers extensive document management features, such as tagging, folders, and robust search functionality.

Features

Document Storage
Collaboration
File Sharing
Access Controls

Pricing

Free Version: Available, Free Trial: Available, Starting Price: Free

Google Drive

Google Drive offers cloud-based storage and collaboration tools ideal for individuals and teams. It supports real-time file sharing and editing across devices. Google Drive integrates with the full suite of Google Workspace apps, making it a valuable tool for businesses and educational institutions alike. Its offline access feature ensures continued productivity without internet. The platform also offers robust version control to track changes and restore older versions when needed.

Features

Cloud Storage
File Sharing
Collaboration Tools
Offline Access
Version Control

Pricing

Free Version: Available, Free Trial: Not available, Starting Price: Free