Best Document Processing Software

Kofax Power PDF

Kofax Power PDF is a PDF creation, editing, and conversion tool targeting business users. It supports advanced security settings, redactions, and integration with DMS systems. Batch OCR allows quick conversion of scanned archives to searchable PDFs. The user interface mimics Microsoft OfficeÃ¢â‚¬â„¢s ribbon style, aiding adoption. Kofax suits enterprise teams needing an alternative to Acrobat with robust security, digital signatures, and collaboration tools for PDF workflows.

Features

PDF Editing
Batch OCR
Security/Redactions
Ribbon UI
DMS Integrations
Collaboration Tools

Pricing

Plans start at $129 one-time (approx.)

Docparser

Docparser extracts structured data from PDFs using custom parsing rules. It automates the reading of invoices, purchase orders, or standardized forms, exporting them to Excel, CSV, or connected apps like Zapier. AI-driven pattern recognition adapts to new document layouts. Docparser suits businesses needing to capture and transform recurring PDF documents (e.g., finance or logistics) into usable data for further processing, without manual data entry.

Features

Custom Parsing Rules
AI Pattern Recognition
Data Extraction
PDF to CSV/Excel
Integrations (Zapier)
Invoices/Forms

Pricing

Plans start at $33/month (approx.)

Rossum

Rossum uses AI-based OCR to capture data from invoices or documents. It recognizes fields like vendor, total, line items, and routes them for human validation. API integrations push extracted data into ERP or accounting systems. A self-learning engine improves accuracy over time. Rossum suits organizations wanting to automate repetitive invoice data entry at scale, reduce errors, and speed up AP processes.

Features

AI OCR
Invoice Recognition
Self-Learning
Cloud Validation
ERP Integrations
AP Automation

Pricing

Contact vendor for custom pricing

ABBYY FlexiCapture

ABBYY FlexiCapture is a high-volume data capture platform leveraging OCR, machine learning, and advanced classification. It processes invoices, forms, and unstructured documents, outputting structured data into ECM or RPA workflows. A validation station allows human review of uncertain fields. FlexiCapture suits large enterprises with diverse document types, wanting a scalable and trainable solution to automate data entry, compliance, and back-office tasks.

Features

Advanced OCR/ICR
Machine Learning
Document Classification
Validation Station
ECM Integrations
High-Volume

Pricing

Contact vendor for custom pricing

Templafy

Templafy is a document automation and template management solution used by enterprises to ensure brand compliance. It centralizes templates, brand assets, and content libraries into one platform accessible from Word, PowerPoint, or other apps. Real-time checks correct brand elements and legal disclaimers. Templafy suits large organizations wanting consistent, on-brand documents and presentations, plus streamlined updates to legal or design content across distributed teams.

Features

Template Management
Brand Compliance
Content Libraries
Real-Time Checks
Office Integrations
Enterprise Governance

Pricing

Contact vendor for custom pricing

PandaDoc

PandaDoc is a document automation platform for proposals, quotes, and contracts. Users create custom templates, embed e-sign fields, and track recipient engagement in real time. Its collaboration features allow internal teams to comment or review before sending. Integrated payments speed contract-to-cash. PandaDoc suits sales and account teams wanting to streamline document creation, signature collection, and sales workflow in a single, user-friendly environment.

Features

Proposals
E-Signatures
Templates
Collaboration
Payment Integration
Real-Time Tracking

Pricing

Plans start at $19/month (approx.)

DocuSign

DocuSign is a leading e-signature solution that also offers document generation, contract lifecycle management, and digital transaction management. Users can prepare documents, gather signatures from multiple parties, and track progress in real time. Advanced authentication methods ensure security. Integrations with Salesforce, Microsoft 365, and more expand workflows. DocuSign suits businesses of all sizes needing secure, legally binding e-signatures and streamlined contract completion processes.

Features

E-Signatures
Contract Lifecycle
Multi-Party Signing
Real-Time Tracking
Security
3rd-Party Integrations

Pricing

Personal plan starts at $10/month.

SignNow

SignNow (by airSlate) provides electronic signature capabilities and document management. Users can create signing links, collect in-person signatures on mobile devices, and embed signing forms on websites. Bulk sending automates distribution of forms to multiple recipients. An API supports deeper integration. SignNow suits businesses wanting a cost-effective e-sign tool that scales with advanced features like bulk send, team workflows, and document archiving.

Features

E-Signatures
Bulk Send
Mobile In-Person Signing
Website Embeds
API
Team Collaboration

Pricing

Plans start at $8/user/month (approx.)

Adobe Acrobat DC

Adobe Acrobat DC is a widely recognized solution for viewing, creating, editing, and converting PDFs. Users can combine documents, add e-signatures, apply password protection, and collaborate in real time. Its optical character recognition (OCR) feature extracts text from scanned pages. Integration with AdobeÃ¢â‚¬â„¢s cloud platform streamlines document sharing. This software suits professionals needing advanced editing, secure sharing, and robust PDF management capabilities.

Features

PDF Editing
OCR
E-Signatures
Collaboration
Password Protection
Cloud Integration

Pricing

Starting at $14.99/month

HelloSign

HelloSign (by Dropbox) is an e-signature platform supporting unlimited signature requests, reusable templates, and robust audit trails. It integrates with Dropbox, Google Drive, and other cloud storage solutions for seamless file access. A user-friendly interface simplifies sending or receiving signatures. HelloSign suits freelancers, small businesses, or large enterprises wanting a straightforward but powerful e-sign option that ties in with major cloud storage providers.

Features

E-Signatures
Templates
Audit Trails
Cloud Storage Integrations
API
Team Management

Pricing

Plans start at $15/month (approx.)