Best Document Processing Software

Legito

Legito is a document automation and contract lifecycle management (CLM) platform. Users create smart document templates with variables, clauses, and conditional logic. The system auto-generates consistent documents based on user input. A workflow engine handles approvals and versioning, while analytics track template usage. Legito suits legal, HR, or procurement teams wanting to automate frequently used contracts and reduce drafting errors via structured templates and rules.

Features

Smart Templates
Conditional Logic
Approvals
Version Control
Analytics
CLM

Pricing

Contact vendor for custom pricing

SoftExpert ECM

SoftExpert ECM is an enterprise content management system that covers document capture, classification, versioning, and workflow automation. It includes OCR, metadata indexing, and secure storage. Built-in collaboration and permission controls help large organizations comply with regulations. Integration with other SoftExpert modules extends into BPM, risk management, or quality processes. SoftExpert ECM suits mid-to-large enterprises wanting an integrated platform for document lifecycle management and compliance.

Features

Document Capture
Classification
Versioning
Workflow Automation
OCR
Enterprise Content Management

Pricing

Contact vendor for custom pricing

Foxit PhantomPDF (Foxit PDF Editor)

Foxit PhantomPDF (recently renamed Foxit PDF Editor) is a lightweight PDF solution for editing, organizing, and securing documents. It includes OCR, form creation, redaction, and connected review features. The software integrates with popular cloud services for quick file sharing. Advanced security options like certificate-based encryption protect sensitive content. Foxit suits businesses wanting a fast, resource-friendly PDF editor with robust collaboration and form-handling features.

Features

PDF Editing
OCR
Form Creation
Collaboration
Encryption
Cloud Integrations

Pricing

Plans start at $79/year (approx.)

Sejda PDF

Sejda PDF is an online and desktop PDF service offering editing, compressing, merging, splitting, and conversions. A user-friendly interface guides users through tasks like adding text or images, filling forms, and applying passwords. The free web version handles limited daily tasks, while paid plans lift restrictions. Sejda suits occasional PDF users who want a straightforward, ad-free platform for quick PDF manipulations or smaller volumes of documents.

Features

Online/Offline Editing
Merge/Split
Compress
Password Protection
Form Filling
Basic Conversions

Pricing

Free limited; paid from $5/month (approx.)

Soda PDF

Soda PDF is a PDF editing platform accessible via desktop or web browser. Its modules cover editing, reviewing, converting, e-signing, and secure sharing. Users can split, merge, or compress PDF files, and apply batch processes to large document sets. A built-in eSign service enables legally binding signatures. Soda PDF suits personal or business environments wanting an all-in-one PDF toolkit with flexible deployment options (online or offline).

Features

Desktop/Web Access
PDF Editing
Conversions
E-Sign
Batch Processes
Compression

Pricing

Plans start at $48/year (approx.)

Wondershare PDFelement

PDFelement by Wondershare is a powerful PDF solution offering an Office-like interface for editing text, images, and pages. It includes OCR, form data extraction, and batch conversions. A built-in text recognition engine processes scanned documents, while advanced features handle redactions, Bates numbering, and digital signatures. PDFelement suits SMBs or individuals wanting a robust yet cost-effective PDF toolkit for day-to-day document handling.

Features

PDF Editing
OCR
Form Data Extraction
Redactions
Bates Numbering
Digital Signatures

Pricing

Plans start at $79/year (approx.)

Microsoft Word

Microsoft Word is a popular word processor that also functions as a document creation and editing tool. Users can insert images, format layouts, track changes, and co-author documents in real time via OneDrive. Automated grammar/spell check enhancements help maintain quality. Integration with Office 365 fosters seamless collaboration across Excel, PowerPoint, and Outlook. Microsoft Word suits a broad range of users looking for everyday document drafting, reviewing, and light document processing tasks.

Features

Word Processing
Real-Time Co-Authoring
Track Changes
Grammar Check
Office 365 Integration
Document Formatting

Pricing

Plans start with Microsoft 365 subscriptions at $6.99/month (approx.)

Google Docs

Google Docs is a cloud-based word processor enabling real-time collaboration from any browser or mobile device. It automatically saves changes, allowing teams to comment, suggest edits, or revert to version history. Built-in templates assist with resumes, letters, or reports. Offline mode ensures continuity without internet. Google Docs suits remote teams or individuals seeking free, easily shareable document creation with robust co-editing and automatic cloud storage via Google Drive.

Features

Cloud-Based Collaboration
Real-Time Editing
Commenting
Version History
Offline Mode
Templates

Pricing

Free with Google account; enterprise pricing via Google Workspace

Kofax Power PDF

Kofax Power PDF is a PDF creation, editing, and conversion tool targeting business users. It supports advanced security settings, redactions, and integration with DMS systems. Batch OCR allows quick conversion of scanned archives to searchable PDFs. The user interface mimics Microsoft OfficeÃ¢â‚¬â„¢s ribbon style, aiding adoption. Kofax suits enterprise teams needing an alternative to Acrobat with robust security, digital signatures, and collaboration tools for PDF workflows.

Features

PDF Editing
Batch OCR
Security/Redactions
Ribbon UI
DMS Integrations
Collaboration Tools

Pricing

Plans start at $129 one-time (approx.)

Docparser

Docparser extracts structured data from PDFs using custom parsing rules. It automates the reading of invoices, purchase orders, or standardized forms, exporting them to Excel, CSV, or connected apps like Zapier. AI-driven pattern recognition adapts to new document layouts. Docparser suits businesses needing to capture and transform recurring PDF documents (e.g., finance or logistics) into usable data for further processing, without manual data entry.

Features

Custom Parsing Rules
AI Pattern Recognition
Data Extraction
PDF to CSV/Excel
Integrations (Zapier)
Invoices/Forms

Pricing

Plans start at $33/month (approx.)